ࡱ> '` <bjbj ;ZQ4~~~8D,2:l(y{{{{{{$hN3 "3 3 K"""3 8y"3 y""MP& E=W~ qO(yʼ0O$!PPPPkN"# /"^3 3 3 3 d Z$Z School of Medicine Executive Committee Meeting Minutes Tuesday, September 15, 2009 Academic Office One, 7th Floor Board Room Present: Bob Anderson, Evalina Burger (for Bob DAmbrosia), John Cohen (For John Cambier), Terri Carrothers, Steve Daniels, Frank deGruy, Chip Dodd, John Eun, Rob Feinstein, Bob Freedman, Laurie Gaspar, Nanette Santoro, Don Gilden, Tom Henthorn, Ben Honigman, Herman Jenkins, Mark Johnston, Richard Johnston, Richard Krugman, Rob Low, Steve Lowenstein, Claude Selitrennikoff (for Wendy Macklin), Ellen Mangione, Naresh Mandava, Dennis Matthews, Thomas Meyer, Bob Murphy, David Norris, Chris Nyquist, Chip Ridgway, Jim Spencer, Ann Thor, Cheryl Welch, Jan Bodin (Staff), Patti Balodis (Staff) Guests: Randall Meacham, Dick Traystman, Tom Beresford, Helen McFarlane Approval of the Minutes - The July 21, 2009 minutes were unanimously approved and the August 18, 2009 minutes were unanimously approved pending correction in Item III Section A that it is the Neurology Chair Search rather than the Neurosurgery Chair Search. Deans Updates - A listing of search, affiliation and institutional updates was included at Attachment 2 of the agenda packet. Discussion Items Deans Comments - Dean Krugman introduced Nanette Santoro, the newly appointed Chair of the Department of OB-GYN. The committee members introduced themselves around the room. Her official start date was September 1st. She is currently spending one week each month in Denver and plans to attend the SOM Executive Committee meetings. The Neurology chair search is currently in the negotiation stages with Ken Tyler and a letter of offer is being drafted. The potential start date would be November 1, 2009. Three candidates for the Cancer Center Director position have recently submitted vision statements to the Dean. He will have a meeting this week with Bruce Schroffel and Chip Ridgway (chair of the search committee) to discuss the vision statements and decide on the next steps. The three candidates are Ted Lawrence, Michael Lotze and Dan Theodorescu. The Pharmacology Chair Search committee has extended invitations to three candidates to return for second visits: Peter Kalivas, Robert Messing and John Dani. The 2nd round interviews should be complete by early-November. Three candidates are scheduled for 1st round interviews for the Executive Director position for the Linda Crnic Institute for Down Syndrome. Those should be complete by the end of September. Dr. Krugman acknowledged Tom Meyer from the VA and invited him to give an update. The groundbreaking for the new VA Facilities along Fitzsimons Parkway has taken place. To date, the Pediatric Surgical Subspecialty group has not submitted an application for department status. In anticipation that an application would be received, the Faculty Senate has identified seven faculty members to serve on its review committee and, should it go forward, Dr. Chip Dodd has agreed to chair it. Bruce Schroffel, Lilly Marks and Dean Krugman recently attended a StuderGroup conference. StuderGroup is an organization that specializes in streamlining hospital operations. One of the areas of discussion during the conference was reducing costs by taking care of what was in place. The School is currently compiling data for the annual Facts and Figures publication and the Office of Faculty Affairs discovered that there was a net gain of about 80-90 faculty - that we had hired about 250-300 faculty, but lost about 200. The StuderGroup found that you can improve retention by making it a routine to touch base with new employees to see how they are doing. Following brief discussion, the members agreed that it could be beneficial to periodically receive a listing of new faculty from the Office of Faculty Affairs. Dr. Krugman welcomed John Eun, the Housestaff representative to the committee for the 2009-10 academic year. The Promotions Committee is seeking an additional person for participation on the committee. The faculty member must be tenured and not up for promotion themselves. The members can be from the departments of Psychiatry, OB/GYN, Radiology, Ophthalmology or Family Medicine. Members were asked to forward nominations of qualifying faculty to either  HYPERLINK "mailto:Cheryl.Welch@ucdenver.edu" Cheryl.Welch@ucdenver.edu or to  HYPERLINK "mailto:Steven.Lowenstein@ucdenver.edu" Steven.Lowenstein@ucdenver.edu. H1N1 Preparedness & Sept. 18th Assessment Report Deadline and The Continuity of Operations Planning (COOP) - the COOP planning has been going well and departments have been working hard to get their plans submitted. Because of the H1N1 flu, department administrators have been asked to move it along a little if their plans have not yet been submitted. The Universitys Web site has a flu link. The seasonal flu vaccines will be available next week on campus and administered at the Nighthorse Campbell Native Health Building. H1N1 flu vaccine availability has not yet been announced. Dr. Krugman plans to continue updating the faculty on the status of the vaccine availability through the weekly message Whats going on here. Department Status for Emergency Medicine - The Regents are scheduled to hear the request for Emergency Medicine Department Status at its meeting tomorrow, but the approval is not anticipated until the November Regents meeting. The question becomes is it better to begin a search now for the chair position and wait until the chair is appointed to determine the structure, or is it better to appoint an acting chair and begin to set the structure now. Dean Krugman plans to set a meeting with Dr. Ben Honigman to discuss the future plans. This new department was to be funded by the 2 hospitals (UCH and DHHA) in conjunction with additions from state funds. Because of the economic downturn, there are no state dollars to contribute this year, and there will not be any next year. The stimulus backfill will also end in 2 years. The Governor has indicated an understanding of the need to work toward a political fix for higher education and the Anschutz Medical Campus in the next legislation session. Meanwhile, the Regents have begun to ask the Chancellor what programs could be cut on the Anschutz Medical Campus to save state dollars. Since our programs are currently not funded by state dollars, savings would be difficult to define. It was hoped that in January 2010 there could be some opportunities for merit raises, but given the persistent budgetary climate, it is unknown how that will play out at this time. Dr. Krugman announced that negotiations are underway to sell the Given Institute in Aspen, 鶹ý. The School has been subsidizing the Given facility by $150,000 to $200,000 per year for nearly 20 years. The negotiations are at around $20M for the property with the proceeds becoming an endowment for the School. The Chancellor and the University President support using the proceeds as an endowment for the school. The endowment would require Regent approval. State of the School Address - The Annual State of the School Address is scheduled on October 29th from 4:30-5:30 in Hensel Phelps West Auditorium. Live broadcasts are planned to Denver Health, National Jewish and the VA. Weekly Message Whats Going On Here - University of 鶹ý Hospital has begun to post a link to our weekly message Whats going on here in their electronic newsletter UCH Insider and we have begun posting their link as well. Undergraduate Medical 鶹ý Report Ning Social Networking Site - Helen Macfarlane demonstrated the new social networking site developed for students through the Office of Undergraduate Medical 鶹ý. This site is password protected and designed for social networking around professional issues. The site is governed by the Student Honor Code. One can view the site by going to  HYPERLINK "http://www.ning.com" www.ning.com, but to participate on the site requires a password account. Currently, new accounts are being funneled through Helen Macfarlane. Some of the highlights of the site include photographs of activities and individuals from our campus, an active events calendar that has a downloadable link to your calendar, a blogging tool, and a link to JAMA. The site does have oversight from the Office of Undergraduate Medical 鶹ý. Currently Graduate Students are not included, but the site is open to all groups and schools on campus. Helen Macfarlane will plan to forward information on how to set up an account. CHA/PA & PT Reporting Structure - Sr. Associate Dean Rob Feinstein reviewed the document provided at Attachment 5 in todays agenda packet that outlines the establishment of the Physical Therapy (PT) program and the Child Health Associate/Physician Assistant (CHA/PA) programs as separate units whose Directors will now be two separate Associate Deans. The Physical Therapy program will continue to be lead by Associate Dean Margaret Schenkman and the CHA/PA program will continue to be lead by Associate Dean Anita Glicken. Faculty Senate Report - Senate President Rob Low reported that at last Tuesdays Faculty Senate meeting Sr. Associate Dean Rob Feinstein provided an update regarding the Diversity Scholarship Fund; Associate Dean Carol Rumack presented the GME Annual Report; Associate Dean Norma Wagoner reviewed a Professionalism Task Force designed to provide an environment for anonymously reporting instances of faculty unprofessionalism and instances of exemplary faculty behavior. Two members of the Faculty Senate have volunteered to participate on the task force. Dr. Krugman added that during the course of 4 years, the percent of our graduates who reported instances of unprofessional behavior by faculty, nurses, residents, etc. was 20%. Research Retreat - Sr. Associate Dean E. Chester Chip Ridgway reported that we are almost two months out from the Research Retreat. The Retreat begins at 1:30 on Friday, November 13th and continues all day on Saturday, November 14th. There will be 6 total presentations, 3 on each day. Dr. Steve Daniels, Chair of the Department of Pediatrics, will also present on Saturday at noon. The order of the 6 committee presentations has not yet been determined. All committee groups are currently meeting and Dr. Ridgway encouraged faculty participation. Results of the 2009 Volunteer Faculty Survey - Associate Dean Steven Lowenstein reported that the number of clinical (volunteer) faculty is larger than the number of full time faculty and that 93% of those volunteer all of their time. 400 of our clinical faculty serve as preceptors for three of our cornerstone curriculum areas and are therefore integral to our medical student education. In 2007, Drs. Eisman, Rainer and Paton co-authored an article that poses the question Is clinical faculty participation at CU SOM was being threatened. Dr. Lowenstein reported the response has been a resounding yes. Physicians in private practice are spending a greater proportion of time on their clinical responsibilities and have increased overhead and students add to that cost: the cost of precepting can cost as much as $22,000 per year per student and our need for clinical faculty is growing. 274 of our 2832 volunteer faculty, 2/3s of who practice in Denver metro counties, responded to the 2009 Survey of Volunteer Faculty. In general the results were positive and reflected that they were teaching for the personal reward of working with students. What follows is a 7-point summary of those who expressed discontent and some recommendations for improvement in those areas. 1. Access to Library Resources 2. Provide consistent feedback about teaching performance 3. Provide more resources: tutorials, seminars, information about curriculum 4. Engage VF in their clinical and 鶹ýal Activities; more collaboration 5. Provide convenient and free parking on the Anschutz Medical Campus 6. Strengthen communication; improve website 7. SOM/UCH improve access to specialty care for volunteer faculty patients Even though Library Director, Jerry Perry, has offered to fund the 1st year of access to the 24-hour article delivery in .pdf format, access to library resources plus free parking would cost the school approximately $100,000 a year. Consistent feedback is achievable. The Ning website could improve the resources and communication for volunteer faculty. We are working to improve the website. While some frustration was expressed, Dr. Lowenstein reported that 81% would tell colleagues that it is worth it to join the volunteer faculty and that 61% feel recognized and rewarded. The 2009 survey also reflected that there is an enormous reservoir of good will in the community from our volunteer faculty. Dr. Krugman acknowledged that it is inherent that some departments will be stronger at appreciating their volunteer faculty than others and that there have been departments in the past that have declined when the Deans Office has asked for a list of their clinical faculty. He asked those present today to contact him to let him know the extent to which departments are engaged with their volunteer faculty and if the volunteer faculty are available for us to engage if their department is not engaged. 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